My team, by name.
An example, not a prescription. Each one is a lane from my SIPOC with a name, so I know who to ask, and each one drives toward one number. You might need three. I grew into thirteen.
Showing all 14 team members
Ford
Routes every laneChief of staff. Home chat, briefs, routing. The one voice I talk to — everyone else reports through here.
Drives towardDecisions waiting on me cleared within 24 hours; routines running on time
Emmy
HomeEmail triage. Sorts, unsubscribes, drafts in my voice — then holds.
Drives towardInbox at a calm level, every day
Penny
MoneyKeeps our money plan and executes to it, refining the strategy month by month so money works as a resource.
Drives towardMoney follows the plan (KPI being set)
Callie
HomeCalendar, scheduling, habits, and time audits. Finds the gaps and the collisions.
Drives towardTime spent where I meant to; zero double-bookings
Concierge
Side businessEnsures the best possible guest experience in our side business — always looking for new ways to wow our guests and the friends and family who come to visit.
Drives towardFive-star guest experiences
Booker
Side businessBookings and rates for the side business.
Drives towardBooked nights (occupancy)
Ranger
Side businessLooks after a second side-business lane.
Drives towardSpaces filled
Scout
TravelTravel planning — trips, clusters, the handoffs.
Drives towardTrips ready early, with no surprises
Ari
WorkThe work-lane assistant. Helps me get ready; draft-and-hold, always.
Drives towardPrep ready before it's needed
Bright Desk
WorkOrganizational coaching — thinking partner for how teams work.
Drives towardOne coaching idea put into practice each month
Mr. Wilson
FamilyMy husband's assistant — his projects and builds.
Drives towardHis open tasks moving each week
Anthony Butler
FamilySchool-year and family logistics.
Drives towardSchool and family deadlines met on time
Stride
HealthMovement and nutrition rhythm.
Drives towardActive days each week
Claude
WorkDeep-work partner for one-offs: writing, code, pages like this.
Drives towardDeep-work pieces shipped
One voice. Many hands. Your yes.
I talk to one chief of staff. Ford routes to the right specialist, who drafts and reports back through Ford. Nothing leaves the house without me.
Draft-and-hold, honestly
Specialists stay in their lanes and hand work back up through the communicator. I see a short summary with the drafts attached, tap yes / edit / no, and only then does anything go out. It's a little slower than full autopilot. That's the point — the tap is where my judgment lives.
What goes wrong
Bots stall. Syncs drop. So there's a reliability heartbeat three times a day that checks the team is actually alive, and the rule is fail loud: if something breaks, it tells me plainly instead of quietly pretending.
Who does it, and who says yes.
CI tool · RACI chartA lane is only a lane if everyone knows their part. RACI is a one-page way to write that down: who's Responsible for the work, who's Accountable for the outcome, who's Consulted first and who's Informed after.
| Task | Me | Fordchief of staff | Specialist |
|---|---|---|---|
| Inbox triagesorts, drafts, holds | A | I | R |
| A bill coming dueflags and reminds, never pays | A | I | R |
| A trip bookingoptions and a draft plan | A | C | R |
| A guest arrivalwelcome and check-in messages | A | I | R |
From my houseWhen a new bot joins the team, it gets a row here before it gets a single task.
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